Warehouse Management System (Warehouse)
Tracks inventory from purchase to consumption, production, sale or return, in both quantity and Rial value. The cost of every receipt and issue is recorded in the item's cardex.
- Domain
- Inventory and warehouse management (WMS)
- Target customers
- Trading, distribution and light manufacturing companies
- Main capabilities
- Quantity-and-value cardex, purchasing and landed costs, stocktaking, quality inspection, lot/expiry tracking, bill of materials and production, consignment goods, ABC analysis
The Warehouse Management System tracks inventory precisely from the moment of purchase through consumption, production, sale or return, on the basis of both quantity and Rial value. Unlike many simple warehouse systems that only record item counts, this system has a real costing engine: every receipt and issue of goods carries a specific cost, calculated according to the selected valuation method and recorded in each item's cardex.
This system is the operational backbone of the platform's sales and production modules. When a sales order is entered, stock is reserved here; when goods are delivered, the actual cost is calculated here and passed to the sales invoice; when goods are returned, stock physically goes back into the warehouse. This integration keeps profit and cost reports accurate across the whole organization.
Beyond basic warehouse operations, the system also supports simple production (bill of materials and production orders), landed costs of purchasing, batch and expiry date tracking, and consignment goods. It is a good fit for trading companies, light manufacturers, and distributors of perishable or expiry-dated goods.
Key capabilities
Warehouses, storage locations, items and units of measure
Multiple warehouses, storage locations within each warehouse, item categories, and multiple units of measure with conversion factors between them.
Real-time stock and quantity-and-value cardex
The balance of each item in each warehouse is always calculated from actual transactions, together with a complete cardex of receipts and issues.
Inventory valuation methods
The cost calculation method can be selected at warehouse or item level, with the weighted average recalculated at every receipt and each issue deducted at actual cost.
Purchase orders and landed costs
Recording of purchase orders and goods receipts, with landed purchase costs (freight, insurance, customs) allocated to the actual cost of the goods received on the basis of value or weight.
Transfers between warehouses
Transfer notes for moving goods between warehouses, with status tracking (in transit, partially received, fully received).
Stocktaking and quality inspection
Periodic count sessions and correction of discrepancies; quality control of received goods before they are released for sale or consumption.
Batch and expiry tracking
Recording of the lot of each shipment, with a warning as the expiry date approaches and the quality status of each batch.
Bill of materials and production orders
Definition of the raw materials needed for each product, and issuance of a production order that, on completion, consumes the materials at actual quantity and calculates the actual cost of the finished product.
Consignment goods and goods returns
Management of goods placed on consignment with an agent or third party, and recording of requests and approvals for goods returns from customers or agents.
Warehouse analytical reports
Inventory valuation at four reporting levels, ABC analysis of items by turnover value, reorder point alerts and expiry alerts.
Direct integration with sales
Automatic stock reservation when a sales order is approved, issue at actual cost on delivery, and physical return of stock when a sales return is made.
Business value
Many companies keep inventory in Excel or in systems separate from accounting, which always disagree with the financial accounts. By calculating the actual cost of every transaction, this system provides a reliable basis for gross profit reporting and inventory valuation. Quality control, expiry tracking and reorder point alerts reduce the risk of waste and stock-outs, and ABC analysis helps management concentrate working capital on high-value items.
What sets it apart
- A real inventory costing engine rather than a simple count of units.
- Production orders and bills of materials calculate the actual cost of the finished product from actual material consumption, rather than only changing the order status.
- Real allocation of landed purchase costs to the cost of the goods, on the basis of value or weight.
- End-to-end integration with sales: reservation, issue at actual cost and physical return, without parallel manual entry.
- Batch and expiry tracking with early warning, suited to time-sensitive goods.
See this module on demo data
In a demo session we walk through your organization's scenarios on Dara's demo environment and answer your technical and finance teams' questions.