Sales and Trade System (SalesCore)
From quotation to collection and goods return. The sales and cost-of-goods-sold vouchers are issued only when the goods have left the warehouse, and every financial operation sends its own balanced voucher to the Financial Core.
- Domain
- Sales and trade (Order-to-Cash)
- Target customers
- Trading and distribution companies with B2B credit sales
- Main capabilities
- Proforma invoice to collection, credit and stock control, automatic invoice at actual cost, commission, consignment sales, doubtful-receivables allowance
The Sales and Trade System covers the full sales cycle, from quotation through payment collection and goods return, in one integrated product. Its working model is “invoice at delivery”: the sales voucher and the cost-of-goods-sold voucher are issued only when the goods have physically left the warehouse, never at the moment the order is entered. This design keeps sales figures, warehouse stock and the Financial Core consistent at all times.
Every financial operation in the system (sale, return, credit and debit notes, collection, commission) automatically generates a balanced accounting voucher and sends it to the Central Accounting Core, with no manual voucher entry by an accountant. At the same time, reservation, issue and physical return of goods are coordinated with the warehouse.
The main strength of the system is simultaneous control of customer credit and goods availability at the moment an order is approved. Before any order is approved, the system checks that the customer's credit limit is sufficient and that the goods are in stock or can be reserved; if there is a shortfall, a supply request is created automatically. The system suits trading companies, distributors and any business with B2B credit sales and physical delivery of goods.
Key capabilities
Quotations and proforma invoices
Issue quotations with an expiry date and convert them automatically into a proforma invoice and then a sales order.
Sales orders with credit and stock control
The customer's credit limit and the stock of the goods are checked together and atomically when the order is approved, so two competing approvals can never pass at the same time.
Stock shortfall management
Automatic creation of a supply request for order lines that lack sufficient stock.
Goods issue note with serial and lot tracking
Delivery of goods with the serial number or batch number recorded, for items that require precise tracking.
Automatic sales invoice at actual cost
The invoice is issued once delivery is complete, with the cost of the goods read from the warehouse's actual cost.
Flexible payment collection
Split payments, withholding tax deduction, cash settlement discount, and application of the customer's advance payment at the moment of collection.
Sales returns and invoice correction
Physical return of goods to the warehouse with an automatic correcting voucher, and issuance of credit or debit notes to correct an amount without a goods return.
Sales commission
Automatic calculation and recording of commission according to configurable rules, with reversal if the sale is cancelled.
Consignment sales
Shipping goods to agents, receiving periodic sales reports, and handling returns of consignment goods.
Allowance for doubtful receivables
Identification of overdue receivables and gradual recording of the related allowance without double counting.
Order approval rules and multi-company operation
Amount thresholds or sales channels that require managerial approval, and filtering of all operations by the user's current company.
Business value
Many organizations run sales, warehouse and accounting in separate systems that are always exposed to discrepancies: selling more than is in stock, selling beyond a customer's credit, or a voucher that does not match the warehouse report. Integrating these three layers removes the risk of selling without stock or credit backing and keeps the cost of goods sold accurate. The result is a reliable gross profit report, less manual reconciliation between sales and accounting, and better control of customer receivables.
What sets it apart
- Simultaneous atomic control of customer credit and goods stock at the moment of order approval.
- The cost of goods sold is read from the warehouse's actual cost, with no estimate or fixed average.
- All accounting vouchers are built from a single source in the backend and are always balanced (debit equals credit).
- A sales return puts the goods physically back into the warehouse, rather than making a purely nominal financial correction.
- A guaranteed transactional chain between sales, warehouse and accounting, so no invoice is ever left without a matching accounting voucher.
See this module on demo data
In a demo session we walk through your organization's scenarios on Dara's demo environment and answer your technical and finance teams' questions.