Contract Lifecycle Management System (CLM)
A contract stays on one path from request to archive: approval, signature, payment, obligations, guarantees and addenda, each with a citable record. Status changes follow organizational rules.
- Domain
- Legal, procurement, sales and finance
- Target customers
- Legal, procurement and finance units of contracting and trading organizations
- Main capabilities
- Configurable approval workflow, signing, obligations and milestones, interim payment statements and deductions, guarantee cardex, accounting integration, rule-based analysis assistant
In many Iranian organizations, a contract is kept in several unconnected places: the Word version on a legal expert's computer, the signed copy in a paper archive, the amount and installments in financial software, and the related correspondence in the secretariat. This fragmentation has several recurring negative effects. The due date of a guarantee or an obligation is missed, nobody knows which version was actually signed, payment is not linked to the contract terms so that an interim payment statement is paid above the permitted cap or without the correct statutory deductions, and the finance director has no clear picture of the organization's total future obligations.
This system keeps a contract on a single path from the moment of request to final archiving, and records each event (approval, signature, payment, obligation, guarantee, addendum) with a citable history. A contract here is a living entity instead of a static document. Its status changes according to organizational rules, not individual preference.
The system is designed for several kinds of users: the legal expert who manages templates and standard clauses, the procurement and sales expert who submits requests and follows up renewals, the finance unit that records interim payment statements and deductions, the contract owner in the operating unit who confirms that obligations have been fulfilled, senior managers who sign the final version, and the internal auditor who sees the full trail of changes.
Key capabilities
Configurable contract types
Contractor agreements, goods purchase, services and support, consulting, sales, lease, non-disclosure and framework memoranda of understanding; each type has its own default template, mandatory clause checklist and approval path.
Contract register and automatic numbering
Each contract receives a unique automatic number, and the counterparty and the owning organizational unit are read from a single source of customer information and organizational structure, with no data duplication.
Full workflow with a state machine
Eleven stages from request to archive, together with rejection, withdrawal, suspension and return-for-revision paths; every status transition is enforced on the server, not only in the user interface.
Templates, clause library and immutable versioning
Each version is locked and sealed with a content fingerprint once it is submitted for approval; two versions are compared at article and clause level, and a contract is compared with the standard template to detect legal deviation.
Configurable approval engine
The approval path is determined by contract type, amount and confidentiality level; parallel steps with a quorum, segregation of duties, time-bound delegation, and automatic reset of approvals after every change to the text.
Signing with authorized signatory combinations
The signature record is bound to the exact version that was approved, and two-person or multi-person signing together with the company seal covers the common practice of Iranian companies.
Obligations, milestones and evidence of fulfillment
Bilateral obligations of the organization and the counterparty are tracked with an owner, due date, recurrence, status and documented evidence, so that no obligation is forgotten after signing.
Interim payment statements and statutory deductions
Fixed, milestone-based, periodic or advance payment schedules with configurable deductions (insurance retention, performance retention, withholding tax, advance payment recovery, value added tax) and control of the contract amount cap.
Guarantee and security cardex
Bank guarantees, cheques, promissory notes and cash deposits, received or issued, are managed with expiry date, early warning, extension, release and forfeiture.
Penalties, renewal and termination
Manual penalties or penalties calculated daily with a permitted cap, a warning before the renewal deadline, and recording of the legal type of termination (expiry, rescission, mutual termination, termination by operation of law) with proportional settlement.
Central accounting voucher integration
Contractual obligations, guarantees, interim payment statement payments and penalties are recorded, after an exact preview, as balanced accounting vouchers in the platform's central financial system.
Rule-based analysis assistant
Automatic extraction of the number, parties, amount, dates, payment terms, deductions, guarantee and termination clause from the Persian and English text of the contract, with a structured summary and risk flags backed by textual evidence; no data leaves the organization unless an external language model is deliberately enabled.
Confidentiality, permissions and change tracking
Four confidentiality levels with an access list at the level of each contract, fine-grained permissions for every operation, and a hash-chained audit log that exposes direct tampering with data at a later review.
Dashboard and worklist
A dashboard of contracts nearing expiry, overdue obligations, guarantees nearing expiry and open financial commitment by unit and counterparty, alongside a personal approval worklist and each user's list of obligations.
Business value
The largest contractual losses usually come from one simple cause: nobody noticed a due date in time. By warning ahead of guarantee, obligation and renewal dates, this system targets exactly that loss. In addition, linking payment directly to the contract terms prevents payment above the cap or without statutory deductions, and automatic posting of accounting vouchers for obligations and securities completes the organization's financial picture for the finance director and the auditor. Confidentiality control also turns the risk of exposing a sensitive contract into a defined, traceable access list.
What sets it apart
- A built-in approval engine that works without depending on a separate general-purpose workflow tool.
- Statutory deductions and addendum caps ready for common Iranian contracting practice.
- A rule-based extraction and risk assistant with deterministic, explainable output, rather than a black box.
- A hashed audit chain that keeps every past change verifiable.
See this module on demo data
In a demo session we walk through your organization's scenarios on Dara's demo environment and answer your technical and finance teams' questions.